Opportunity - Project Coordinator, WOW Women's Film Club


Following a successful bid to the Big Lottery People and Places fund, Wales One World are delighted to welcome applications for a freelance Project Coordinator role, to assist us in delivering and further developing the WOW Wales One World Women's Film Club. This is an exciting opportunity for someone with the right skills, a background in volunteering, and experience of working with women in the BME voluntary sector. The post will be flexible, requiring a commitment of, on average four days a month (50 days per annum), for a daily fee of beterrn £100 and £150 (£5000-7500 per annum) depending on experience. The post holder will report to the Film Club Director, and work with her to deliver activity in a variety of spaces and venues. Whilst there is no fixed project base, aspects of the role will be carried out in the offices of one of our key partners. 

WOW Women's Film Club Background

The WOW Wales One World Women's Film Club supports accessible film screenings for BME women and diverse communities across Cardiff. They are the only arts project in Wales to have sustained on-going cultural provision to minority ethnic women over a decade. In its 11 years the project has gained a significant following, drawing audiences of up to 130 at each screening. 

We've also delivered community pop-up film events aimed at bringing audiences together otherwise rarely meet. The Film Club has established links with BME women's networks, asylum seekers and refugee groups, and a host of community grass roots projects and organisations. 

In light of our recent Big Lottery Award, the project is looking to expand its work in Cardiff, and develop new iniatives in Swansea and Newport. Funding will enable us to establish a new volunteering programme, and more effectively address issues of isolation, health and well being for women across the city.  

Thus far the Film Club has sustained its activity through one part-time post. We are now looking to appoint a dynamic individual, with experience of delivering events, coordinating volunteers and working with diverse communities to support the next exciting phase of Film Club activity alongside the Film Club Director. 

Main Duties and Responsibilities. 

Volunteer Programme Coordination

  • To help set up and coordinate the WOW Women's Film Club volunteer programme
  • To recruit, induct, coordiante, train and support the volunteers
  • To liase with other partner organisationsto signpost to further information, opportunities and training

Project Coordiantion and Events Delivery

  • To support the film club director with organisation and delivery of Film Club screenings, events and related activities, including outreach and marketing
  • To maintain and oversee the Film Club database, project budgets, and administrative tasks relating to Film Club activity
  • To maintain monitoring data on all aspects of the project and gather information for reports and evaluation

Knowledge and Skills 

  • Track record of wide experience of working with BME women and communities, and an understanding of the challenges they face. 
  • Project coordination skills associated with community or lottery/public funded projects
  • Experience of events organisation and coordination
  • An understanding of equality and diversity issues 
  • An understanding of volunteer policies and procedures
  • Experience of co-ordinating volunteer programmes
  • Excellent IT and administrative skills     


  • A knowledge of film, specifically independent world cinema, or a background in the arts/cultural sector

  • Experience of working on publicly funded film, arts or cultural projects

  • Experience of working with women's community groups/networks

  • Experience of working within a small team

  • A good command of another language other than English, spoken by one of the visible BME communities living in Wales

  • Experience of developing and implementing policies and procedures

  • A practical working knowledge of business and financial issues

  • Has a current UK driving license and use of own car

  • Strong spoken and written communication skills

  • Excellent command of the English Language

  • Strong interpersonal skills

  • Ability to demonstrate a high level of understanding towards women from different ethnic and cultural backgrounds, disadvantaged and marginalised groups and individuals

  • Self motivated and ableto work with little direct supervision

  • Able to work on own initaive, prioritse workload and work under pressure

  • The ability to plan, co-ordinate and communicate tasks 

  • Availability to do occasional evening and weekend work

How to apply

Please make your application directly to WOW Wales One World Women's Film Club by email to infowowfilmclub@gmail.com

Applications should include:

  • Your name and contact details (address, email and telephone number)
  • An up-to-date CV
  • A statement (of no more than two sides of A4) responding to the following: 

Referring to each of the essential and desirable knowledge and skills criteria listed in the job description, please outline why you are interested in this post, and what you think you can bring to the role, providing clear examples of past experience as evidence to support this. 


Deadline for applications - 5pm, 16th February
Interviews - 25th/26th February
Project starts - March 2016